Terms & Conditions

updates for parents

Group chats will be made to make it easier for updates to be sent via business phone. If you don’t want to be in the group chat please remove yourself and let me know by private message. However this is the most efficient way for you to get the most important updates so you as a parent don’t miss out on the reminders. Please also add yourself to our private parents Fb group for important updates as well and keep an eye on our social media stories.

Website

The information collected by the aforementioned entities when you register with us at the www.gymtaziasports.com website is generally used to communicate with you and improve our services where possible, and specifically, to process payments or enable third parties to carry out technical functions. These functions may be carried out by us or appointed third parties who are bound by Data Protection covenants and must process the personal information in accordance with this Privacy Policy and the Data Protection Laws.

How we run our classes/Termly

Our classes run on a termly basis fitting in with the Bromley County Council term dates. However, there may be the occasion where we may differ - dates are outlined above. Half-term is the only ‘school holiday’ where classes continue. Christmas, Easter and Summer there are holiday camps on offer instead. We run our classes based on set ages within different times on different days. The days and times of these classes might change to suit the needs to the company and venues we hire from. Gymtazia reserve the right to amend prices of the classes, holiday camps, annual membership/registration fee and other services. The prices may differ to fit the needs of the company and run-in line with any inflation costs. However, we will of course give you as much notice as we can.

 Start/Finish Date

Deadlines for enrolment are outlined below. However, if there are spaces, you child may join mid-term. Fees for this are calculated by the total classes remaining with annual membership/registration fee. This will be automatically figured out pro rata by the class4kids booking system which we have set up. All fees are to be paid, in full, prior to children commencing any classes. The start date will be outlined clearly of what date the first session back will be in the new term, as well as the final date which classes will run for the current term you are in or will be booking on for.

Termly

We run our classes termly, every term is slightly different and is based on the local boroughs school terms as best we can, however this might differ to suits the needs of the company. Booking and payment is required after the one-off trial for the remainder of the term. When booking we will always display the start and end dates, along with a breakdown of all the term dates in between for the day you wish to book your child onto. If your unable to attend due to holiday commitments throughout the term unfortunately this is non-refundable, we do not offer credits or are unable to carry over any booking or fees. This is due to your child holding a space in the class.

Running through Half Term 

Our classes continue through all half terms and will break for summer, Christmas and easter. If your unable to attend due to holiday commitments throughout the term unfortunately this is non-refundable, and we do not offer credits. This is due to your child holding a space in the class.

Availability

Each class or holiday camp has a number limit. We operate on a ‘First come, first serve’ basis. It is important to note children will not automatically be enrolled. All parents must re-enrol and pay, by deadlines set, for places to be confirmed. To ensure fairness, termly enrolments are issued to current and waiting lists at the same time.

Annual Membership/Registration Fees

Annual Membership/Registration Fees are to be paid prior to starting termly classes. If you are having a taster Sessions prior to the termly booking this annual membership/registration fee will be taken after your taster when you enrol for remainder of the term. This is non-negotiable and is a set company policy if you wish to book for any Gymtazia classes or services. Gymtazia reserve the right to amend prices of the classes, holiday camps, annual membership/registration fee and other services. The prices may differ to fit the needs of the company and run-in line with any inflation costs. However we will of course give you as much notice as we can.

 Absence

If you are going to be absence to class, please notify us and we keep records on our registers. please notify us as soon as you can by texting or calling the business phone number on; 07516667621. Classes are non-refundable should you child be absent from class. We ask where possible, to let coaches know if known in advance. If your child attends any classes during a course, then you are liable for the full course regardless of attendance and no refunds will be given. There are no discounts or refunds for illness as you are paying for your child's space within the class.

Lateness to a class

If you are running late to one of our classes, please notify us as soon as you can by texting or calling the business phone number on; 07516667621.There are no discounts or refunds for any time missed in lessons due to lateness, as you are paying for your child's space within the class.

Withdrawing from the classes and term you have booked and held a space for

You can withdraw your consent at any time by contacting GYMTAZIA by email or in writing. If you decide to give us notice that your chid wishes to leave Gymtazia at any point throughout the term you can either decide for them to carry on, or alternatively stop them from coming with immediate effect. However, as their place has already been held when booking for the term, they would have held/taken a space therefore not allowing anyone else to book on; therefore, as a company we do not offer refunds and/or credits for this as you are paying for your child's space within the class. 

 Late Payments

Deadlines have been set above for payment for each termly course. We cannot guarantee availability if late. Membership fees must be cleared and in our account by 8am, which is why we have set a 7am time on the deadline date. We have the right to refuse payment and refunded if there is no availability. Late fees incur a charge £5 a day. Note: spaces are not held, and bookings are done on first come first serve basis. Once the spaces are filled and the classes are at fully capacity, the booking system "class4kids" automatically adds your child to the waiting list. Gymtazia reserve the right to amend prices of the classes, annual membership/registration fee and other services inlcuding late payment fees. The prices may differ to fit the needs of the company and run-in line with any inflation costs. However we will of course give you as much notice as we can.

Cancellation of Classes our end

If Gymtazia Gymnastics has to cancel any classes this will down to an emergency our end, all members will be contacted via this system and an alternative day will be arranged as a makeup. These makeup sessions will most likely be added on at the end of the term and information/confirmation regarding this will be send out once re arranged via this system. However, if your unable to attend the makeup class unfortunately no alternative refund or credit will be offered. The cancelled classes payment will be carried across to the makeup session of our choice and arrangement ONLY. As per our terms and conditions we do not offer credits or refunds in any circumstances.

Payment Methods/Reference

All payments are to be made via this booking system; you will not be able to be added to any registers until payment is made. Your child's payment is what books and secures their space. The only method of payment we require is via this booking system "class4kids" where they use the payment system stripe. Note: direct debits, standing orders, cash or any other methods of payment are not appropriate due to company policy and differing dates and course lengths. 

Photo/Video Permissions

Gymtazia takes photo and/or videos of sessions which are shared on social media platforms. When signing up you are agreeing to allow your child to partake. Should you wish to opt out, prior to attending classes, notify Gymtazia via this booking system "class4kids". There will be an option for you to click if you do not give consent. You are hereby confirming that Gymtazia Gymnastics can take photos and Videos of your child for promotional purposes only.

Holiday Camps

Please see via the classes booking system for all our holiday camps for the upcoming holiday. We run holiday camps every half term, summer, Christmas and easter. Information regarding this will be updated via the "class4kids" system in due course. There will be a set maximum capacity and places will be booked on first come first serve basis. Unfortunately, there will not be a waiting list option for these. So don't miss out! Our camps will be run out of both locations, The Howard Venue Hextable and St Barnabas church hall, St Pauls Cray Orpington. The times of these classes might change to suit the needs to the company and venues we hire from. We operate on a ‘First come, first serve’ basis. All fees are to be paid, in full, prior to children commencing any camps. We do not offer refunds, credits or carry over any fees. This is due to your child holding a space in the class. You are still required to confirm to all our terms and conditions and privacy policy even for a taster.

Gymtazia reserve the right to amend prices of the classes, holiday camps, annual membership/registration fee and other services. The prices may differ to fit the needs of the company and run-in line with any inflation costs. However, we will of course give you as much notice as we can.

Don’t forget every holiday camp we decorate the gym and run a theme, where you can dress up in costume (please tag us in photos on social media if you wish)

TRIAL SESSIONS

Trial session are only offered once if your child has never done any of our classes before, this includes holiday camps and privates. We do not offer a taster more than once; the taster is for you and your child to try and to see if they enjoy gymnastics and us a club. It also gives you chance to meet our team, see the gym layout and ask us any questions. Following on from the taster session we will give you individual feedback on how your child has got on, and if they are in the right class for us. We will also do our upmost to take videos to show you. This taster session is available to book for a set date and time only. We are not able to move across the taster if your unfortunately miss it you will then be required to book and pay for another one, as you would have held that space in a class for that session. As per our company policy we do not offer refunds, credits or carry over any bookings or fees. This is due to your child holding a space in the class. You are still required to confirm to all our terms and conditions and privacy policy even for a taster.

Gymnasts Attire

· Hair must be tied up.

· No jewellery to be worn- unless they have recently had their ears pierced in which case just need to be taped up.

· Gymnastics once in the gym is done bare feet- however if you wish for them to wear socks, they need to have grips on the bottom (trampoline park socks)

· No tights, dresses or skirts or hoodies to be worn.

· The best clothing is gymnastics/ dance leotard, leggings/tracksuit bottoms, t shirt and ideally crocs or sliders.

· Please no laced shoes unless they can tie their own laces. (Best attire is crocs or sliders)

· Please bring coats in with your children if it is the winter months and or raining- Please do not send them just in leotards to the sessions.

· Water bottles are to be brought into the session to ensure they stay hydrated, ideally please only water.

 Health and Safety Procedures

Please ensure that you do not just drop your children of, without them being escorted to the building and handed over to a member of our team.

Your children are in your care until the moment they are handed over to Gymtazia.

Please stay with your children until you are greeted by us outside the building, once your child has gone into the venue you can then leave.

(We have had a few incidents regarding this so have had to make it clear in this document.)

 Use of personal imagery photography and film

We have a legitimate interest in taking photographs and filming to promote the club.

We respect your privacy and believe that you should have a choice about how your images are used. We will ask for your consent to publish any images/Videos of your child taken. These will be posted on our social media platforms for you to see and also for us to use for promotional purposes. These may also be used on our website, newsletters, leaflets, posters, presentations, fates, on display boards etc. With your consent we may also share your images on request with named third-party organisations to promote the sport.

What happens if I agree and later change my mind?

You can withdraw your consent at any time by contacting GYMTAZIA by email or in writing.

Please note that withdrawing you consent does not mean that any use of your images or information provided based on your consent prior to its withdrawal would be removed. It will only take affect from the date you have given notice.

Merchandise

We do not offer refunds or exchanges. You as a parent take full responsibility for ordering your child’s correct size based on the guides we give you for that specific item. Only once payment is made we will then get the item ready for you. The merchandise will then be handed out in your child’s session to them, Unless you specify otherwise.

 PARTICIPATION AGREEMENT

Sports activities have an inherent risk of injury and although Gymtazia Gymnastics will endeavour to minimize any risk, accidents may still happen. I confirm that I am aware of the element of risk involved and that I/my child will abide by the safety rules and codes of conduct at all times.

I can confirm that I/my child is physically fit and healthy to participate, and should a change in circumstances occur, Gymtazia Gymnastics will be informed in writing. If your child has ever had an injury, please do notify us included in the medical conditions section when originally booking.

MEMBERSHIP AGREEMENT

I agree that if I/my child decide to leave the club and terminate the membership that Gymtazia will be informed in writing or via email and that it will be addressed to us Gymtazia Gymnastics. I am herby agreeing to all of the above procedures and terms and conditions set by Gymtazia. 

All our staff are DBS checked, qualified and first aid certified.

DEADLINE DATE to re-enrol for the following term is always the second to last week of term on the Monday.

Failure to enrol by this deadline your child will not be booked on and a place offered out to anyone on our waiting list or new enquiries. This will automatically be done via this system.

By clicking this button, you are hereby agreeing to all of Gymtazia's Policies, Terms and conditions.